Analyse the audience
Former Reagan aide and speechwriter, now California congressman, Dana Rohrabacher, tells of a campaign stop involving a grade school class of blind children. After reporters had left for their bus, Reagan stayed behind and asked the teacher if the children would like to feel his face. The teacher said they would be thrilled. So for a few minutes, without publicity, the children got to "see" him in the only way they could.
Storytelling
Reagan's storytelling was part of his public persona. In speeches, he used humor and anecdotes to make points. But in small gatherings, what might be called an economy of the story (that is, an exchange of value) was often at play. White House aides would become exasperated in meetings with outsiders as the president told tales they had sat through frequently before. They never considered the dynamics of those meetings. The president heard whatever the visitors had come to say. He absorbed their information, opinions, or requests (the value he derived from the meeting). Meanwhile, his stories left his guests feeling responded to and confided in (the value they derived). He did this without saying anything that might surprise or embarrass him if it appeared in the press, or that committed him to policies he might think better of later. Both sides gained. He risked nothing.
Preparation
Reagan had numerous devices for controlling risk. These included the famous staff-prepared talking points for even trivial events and the tape on each stage floor telling him where to stand. He expected staff to think through every detail of an appearance.
It was widely known that the formal White House staffing system put the president last in line to see most speech drafts. Few knew that he put himself first for reviewing the most sensitive addresses, especially ones dealing with the Soviet Union. This was true of at least one of the Soviet-specific speeches I drafted. It was true of Peter Robinson's 1987 "Tear Down This Wall" draft. Only after the president had seen them were the texts distributed, when, for Soviet speeches in particular, furious fights often developed. With others carrying the battle, the president would remain politically untouched. But he had already set the boundaries for an acceptable outcome. In the case of "Tear Down This Wall," the chief and deputy chief of staff, communications director, and speechwriters knew he had marked as untouchable the call for dismantling the Berlin Wall--but only they knew.'